Your supply side, organized
Rate cards, allotments, contracts, and settlements for every lodge and operator you work with — current, comparable, and settled.
In one line
Negotiate from strength: every supplier rate, allotment, contract, and settlement in one network with performance history attached.
How Fika runs your supply side
- 01
Centralize supplier records
Lodges, camps, transporters, and activity operators with contacts, contracts, and commercial terms in one directory.
- 02
Keep rate cards live
Seasonal rates, room types, and allotment blocks versioned per supplier — proposals and margins always price from current numbers.
- 03
Book against allotments
Reserve rooms and seats against contracted blocks with confirmations and vouchers issued automatically.
- 04
Settle and rate performance
T+3 settlements with bilateral statements, plus on-time and quality ratings that inform next season’s negotiations.
Supplier capabilities
Supplier directory
Every vendor with contacts, terms, contracts, and document history in one searchable network.
Live rate cards
Seasonal rates and allotments versioned per supplier — the single source proposals price from.
Contract tracking
Renewal dates, volume commitments, and commercial terms with automated reminders.
Allotment management
Room and seat blocks with live availability consumed as bookings confirm.
Performance ratings
Reliability and quality scores per supplier built from real operational history.
Settlement statements
Bilateral T+3 statements both sides verify, with disputes tied to exact bookings.
Fika vs. rate-sheet chaos
| Capability | With Fika Travel OS | Traditional Workflow |
|---|---|---|
| Rate truth | Versioned live rate cards per supplier | PDF rate sheets in an email folder |
| Allotments | Blocks tracked live as bookings consume | A whiteboard and hopeful arithmetic |
| Contracts | Terms, commitments, and renewal alerts | Signed copies nobody can find |
| Negotiation | Volume and performance history per supplier | Gut feel at contracting season |
| Payment | Scheduled settlements with statements | Invoices chased across threads |
Frequently asked questions
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01 Can we import existing supplier contracts and rates?
Yes. Supplier directories and lodge rate cards import from CSV and Excel, then version forward by season with full history preserved.
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02 How do allotments work?
Contracted room and seat blocks load per supplier and season. Bookings consume them live, with release rules and over-allotment guards.
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03 Do suppliers need Fika accounts?
No. Suppliers receive branded booking requests, vouchers, and settlement statements by email — verification and confirmation links included.
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04 How are supplier disputes handled?
Disputed statement lines freeze while the rest settles, with the booking, voucher, and ledger evidence attached for both sides.
Ready to put suppliers on autopilot?
Start your 14-day free trial today. No setup fees, no credit card required.