Invoices that collect themselves
Bill in any currency, collect over M-Pesa or card, and let receipts reconcile against bookings automatically.
In one line
From deposit request to final receipt with zero chasing: multi-currency invoices, STK-push checkout, installment plans, and reminders that go out on their own.
How Fika runs your billing
- 01
Invoice from the booking
Deposits, balances, and extras generate from booking data in one click — in the traveler’s currency, with your branding and tax rules applied.
- 02
Collect over M-Pesa and card
Safaricom Daraja STK-push checkout plus Stripe cards. Travelers pay from their phone; travelers on plans pay down a schedule.
- 03
Remind automatically
Balance-due and overdue reminders go out on your schedule with payment links attached — polite, persistent, and automatic.
- 04
Reconcile without effort
Receipts match to invoices and bookings the moment money lands, posted into the double-entry ledger with FX variance tracked.
Invoicing capabilities
Multi-currency billing
USD, KES, TZS, EUR, and GBP side by side with exchange-rate locking per invoice.
M-Pesa STK-push checkout
Instant mobile collection via Daraja with receipts matched to bookings automatically.
Flexible payment plans
Deposit plus installment schedules travelers actually follow, with portal tracking.
Automated reminders
Due-soon and overdue sequences with payment links — no more awkward chase calls.
Corporate consolidated billing
Monthly consolidated invoices per corporate account with policy and approval compliance.
Ledger-posted receipts
Every receipt posts to the double-entry ledger with a complete audit trail.
Fika vs. manual billing
| Capability | With Fika Travel OS | Traditional Workflow |
|---|---|---|
| Invoice creation | One click from booking data, branded, multi-currency | Spreadsheet math and manual document assembly |
| Collection | STK-push and card links inside every invoice | Bank details in an email, screenshots as proof |
| Payment plans | Scheduled installments tracked in the portal | Mental notes and follow-up calls |
| Reminders | Automatic due and overdue sequences | Chasing payments between selling trips |
| Reconciliation | Receipts self-match to invoices and bookings | Month-end bank-statement archaeology |
Frequently asked questions
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01 Which currencies are supported?
USD, KES, TZS, EUR, and GBP with per-invoice exchange-rate locking and automated FX variance tracking across branches.
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02 How does M-Pesa collection work?
Fika integrates Safaricom Daraja for STK-push. Travelers approve on their phone; payment matches to the invoice instantly and triggers a receipt.
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03 Can we handle withholding tax?
Yes. Statutory deductions like Kenya’s 5% WHT apply automatically on corporate invoices with compliant reporting.
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04 Do invoices carry our branding?
Yes. Logo, colors, custom domain, payment terms, and tax registration details on every invoice, receipt, and statement.
Ready to put invoicing on autopilot?
Start your 14-day free trial today. No setup fees, no credit card required.